Partnerships Finance Officer (for Philippines National only) At Handicap International – Humanity & Inclusion

Recruitment Reference: HIPIN/FT_2/2021/005Handicap International – Humanity & InclusionHandicap International – Humanity & InclusionHandicap International – Handicap International – Humanity & InclusionHumanity & Inclusion

Project Information:

The project Forward Together: Empowering youth with disabilities in Asia aims at improving access to employment and entrepreneurship for youth with disabilities in the Philippines, Indonesia, and Vietnam. In a span of 36 months, the project will support at least 1,000 youth with disabilities by supporting access to decent and meaningful employment and increasing economic resilience especially in times of crisis and disaster. At the same time, the project will work with private and government offices, civil society organizations (CSOs), technical-vocational education and training (TVET) institutions, and organizations of persons with disabilities (OPDs) in building their capacities to promote workplace inclusion and inclusive service delivery.

Main Objective:Handicap International – Humanity & Inclusion

The Partnership Finance Officer is responsible for managing the financial aspects of Forward Together phase II project. He or she is responsible for producing and ensuring the production of quality financial information for and from our partners and contributing to the application and dissemination of the budget framework, donor rules, tools, procedures and financial standards among partners.

In addition, he/she will support the logistic department to support the dissemination and application of logistic procedures and standards among partners.

Line Manager: Finance Manager

Duration: Oct 2021-September 2024

Duty Station: Makati (with travels to intervention areas in Metro Manila and nearby cities and/or provinces)

Key Responsibilities:

Mission 1 : Strategy and steering

• Implements and monitors the actions plans for HI’s financial strategy For Forward Together
• Updates financial information and monitors financial indicators within his or her area of responsibility.
• Monitors and reports to his or her line manager and functional manager on the financial risks of which he or she is aware and contributes towards their mitigation.
• Helps to identify financial and legal risks for HI within his or her area of responsibility.Handicap International – Humanity & InclusionHandicap International – Humanity & Inclusion

Mission 2 : Standards and expertise

• Deploys all of HI’s financial policies, processes and tools within Forward Together Project.
• Ensures that HI’s legal obligations are met and produces the required financial documents.
• Reports any changes in standards, case law or in the practices of other stakeholders in the financial field of which he/she is aware.
• Complies with the General Data Protection Regulation (GDPR).
• Implements and complies with procedure for archiving financial documents and publishes and updates financial documents in the dedicated workspaces.
• Contributes to internal control within his or her area of responsibility and applies identified corrective actions.

Mission 3 : Operational implementation

Responsibility 1 : Contributes to the quality of partners’ financial information

• Produces an analysis of partners’ capacities in the financial field (e.g. budget monitoring tools) and, based on this analysis, builds a capacity-building plan for these partners.
• Organize capacity-building training with partners based on the plan and priorities jointly identified
• Checks the supporting documents provided by partners and the accuracy and conformity of their accounts before validating payment requests.
• Participates in the construction and adjustment of budgets with the budget holders. Provides budget holders with regular budget monitoring reports and assists them in the use of tools.
• Enters any cost-accounting changes & budget modifications related to partnerships into the Financial Information System (FIS).
• Support partners to organize themselves to meet the deadlines in the financial calendar

Responsibility 2 : Contributes to the financial management of institutional funding in compliance with “donor” guidelines and contractual obligations

• Assists with the drafting of funding proposals for institutional donors; compiles multi-programme proposals when the programme is lead.
• Optimises funding schedules (coverage of office and support costs) in the drafting or revision of institutional funding proposals.
• In coordination with PIN Finance Manager, ensures that donor obligations are realistic and compatible with HI procedures (payment dates and methods and financial reports, methods for justifying expenditure, exchange rates, audits, etc.)
• Informs budget holders of institutional donors’ financial rules and verifies their application.
• Verifies funding expenditure monitoring and provides budget holders with donor budget monitoring reports. He or she monitors consumption rates, issues alerts in the event of a risk of non-compliance with flexibility rules and anticipates slippage by preparing contractual amendments with his or her interlocutors.
• Produces financial reports for institutional donors in conformity with donor guidelines.
• Prepares payment requests for donors and informs his or her line-manager in the event of a (possible) delay in payments.
• Enters information concerning donor contracts into the FIS: donor budgets, cost-accounting and budget modifications, schedules, reports, etc.
• Prepares responses to questions from internal and external auditors.

Responsibility 3 : Support the development and implementation of logistic standards and procedures within the project and partners

• Contribute the logistic resource planning within project proposal
• Develop and monitoring the procurement and resource plan
• At implementation stage, alongside logistic department, contribute to implement log procedure and manage procurement policy
• Alongside with the logistic department, carry out assessment of logistic capacities of partners, develop a capacity building plan and contribute to its implementation
• Provide to the logistic department, the data and information required for all monitoring tools (Procurement, Stock, Vehicle, Contract, Equipment monitoring tools)
• Management the equipment donation alongside project team and partners and in compliance with donors’ regulation
• Contributes to the preparation of logistic reports.

Mission 4 : Emergency preparedness and response

• Contributes to the program’s emergency preparedness actions and, during an emergency, adapts his/her work modality to contribute to HI’s effective humanitarian response.

This list is not exhaustive and the employer/ line manager may ask other tasks.

PROFILE:

Qualifications:

Professional experience / Educational background:

• Bachelor in financial field or any relevant field in line with the position
• Proficient in English language (level B1)
• 1 – 2 years within similar position
• Preferably with 1 – 2 years preferable within humanitarian sectors INGOs

Skills, knowledge, and qualities:

• Practice in cashflow management, Accounts & tax management;
• Practice Procurement and purchase
• Practice in Budget design and management and donor regulations and internal control
• Practice in Monitoring of results and indicators
• Practice in Sourcing and recruitment;
• Proficient in Financial and budget management;
• Proficient in Facilitation and/or design of training and skills development;
• Proficient in Operational partnership;
• Expert in planning;
• Knowledge on Stock management and Risks management
• Working as part of a team/network, cooperating
• Ability to give and receive constructive feedback;
• Resilience to stress and uncertainty and able to manage stress
• Organised, solution-oriented, adaptable
• Excellent interpersonal skills
• Honest and Committed