Administration and Human Resource Manager At Yiaga Africa Initiative

KEY RESPONSIBILITIES Human Resource Management

• Recruitment functions & continuous improvement of the onboarding program for new employees
• Develop recognition programs to highlight employees & their achievements
• Work closely with the management to assess & prioritize the organization’s strengths & weaknesses in diversity, equity and inclusion
• Effective use of the Performance Management System including the establishment of clear, measurable objectives, regular feedback, periodic reviews and fair & unbiased employee evaluation.
• Point person for conflict resolution and work in collaboration with management to provide appropriate recommendations/actions.
• Work in collaboration with the management on local legal issues
• Prepare and review contracts, vendor agreements, permits & leases and ensure they are compliant with the Nigerian government guidelines and other legal requirements
• Monitor and maintain legal & ethical behavior standards within the organization.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

Budgets Planning, Payroll and Compensation Management

• Manage the preparation of staff payroll & ensure leave and time sheet tracking for updating any payroll changes accurately and timely.
• Provide advice to staff & managers in relation to salaries, employee benefits, insurance (life & health), and any other employee related issues.
• Ensure employee records are accurately maintained, regularly updated, and handled with a high level of confidentiality.
• Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses
• Working with management and program managers in reviewing grants to ensure adherence to donor requirements, acceptability of cost allocation and other proposal requirements.

Policies, Procedures & Administration

• Develop, review & co-ordinate the overall functioning of administrative support systems for the organization, in terms of services, supplies and consumables
• Ensure the office is fully functioning and fit for purpose to enable staff members operate with maximum efficiency.
• Development and maintenance of policies and procedures, staff handbook, travel policies and recruitment policies.
• Provide administrative support for the department liaising with procurement department in respect of travels, allocation of office resources equipment and supplies to the organization.
• Develop & maintain a central asset register; regularly evaluate equipment and plan/recommend up-grade for future needs.
• Ensure the effective flow of communication (policies, procedures and information) within the organization.
• Manage & supervise Administrative team; define expectations, provide leadership and technical support as needed.
• Work with respective management team to update and implement Yiaga Africa development strategy, oversees individual solicitation leads and processes, as agreed with the ED.
• Serve as a member and secretary of Yiaga Africa’s management team.

Technical Expertise, Skills and Knowledge Qualifications and Experience

• Degree in Law, Humanities or Social sciences, advanced degree
• Membership of CIPM, SHRM or other professional body is compulsory
• Minimum of 6 years working experience as Administration and Human Resource personnel or relevant experience in similar field
• Knowledge & understanding of a variety of areas within Human Resources including compensation & benefits, performance management, talent management and recruitment.
• Experience working with funded partners
• Familiarity with Nigerian laws

Skills & Knowledge

• Proven management leadership skills, while taking a “hands on” implementation approach when needed, in an organization
• Computer proficiency in Word, Excel, and Power point
• Excellent interpersonal and relationship building skills
• Flexibility and ability to work on multiple projects
• Excellent written and verbal communication and presentation skills

Behavior

• Ability to handle sensitive information confidentially
• High sense of responsibility and ability to handle difficult situations with tact & professionalism.
• Proactive, motivated, ingenious, reliable, great attention to detail.
• Team Leadership – ability to build a strong & cohesive team in alignment with Yiaga Africa’s culture, shared purposed and expectations.