Grants & Finance Officer At Lifebox Foundation

PURPOSE OF THE ROLE

To contribute to maintaining effective financial processing and control, and the production of financial information across Lifebox globally. This includes recording all income and expenditure accurately and performing monthly reconciliations. To support the management of donor grants and submission of timely grant reports to donors.

This is a full time position with an initial contract for 12 months. Only candidates with employment rights in Ethiopia, UK or USA will be considered for the position. The position will be remote/home-based.

ROLES & RESPONSIBILITIES

• Ensure transactions are properly recorded and entered into the accounting system (currently using QuickBooks Online);
• Maintain financial files and records including electronic copies of all contracts, invoices and relevant documentation;
• Manage and reconcile the accounts payable and accounts receivable;
• Process invoices and staff expenses;
• Reconcile the monthly bank statements across UK and USA;
• Assist with the annual statutory audit.
• Contribute to and manage appropriate internal reporting systems in order to effectively manage and report on expenditure on a project by project basis;
• Collate financial information and prepare reports for donors in accordance with their individual requirements;
• Maintain electronic files of funding agreements, contracts and relevant expenditure;
• Support compliance of grants with financial and other policies;
• Produce reforecasts where required by the donor with input from grant budget holders.

Other responsibilities may be added depending on experience and need.

PERSON SPECIFICATION

• Working towards a professional qualification in accountancy;
• Minimum 3 year’s recent exposure in relevant comparable roles within the UK and/or US charity sector;
• Working knowledge of donor reporting and restricted/unrestricted grants management;
• Intermediate to advanced knowledge of Microsoft Excel;
• Previous experience of QuickBooks accounting software (or similar) and openness to learning new systems;
• Comfort with working in multiple currencies and time zones.